POLICIES

Scroll for all info on Attendance: Enrollment: Recital Obligations: Weather and ALL other Policies

Welcome to The Hamilton Wenham School of Dance: Our Annual School year 10 month program that runs from September to June with a year end performance for our performing classes. Since 1991, HWSD has offered quality dance programs for age 3.5 – Grade 12.  Adult programs are available. The HWSD student base draws from 8+ towns and surrounding areas from public, private schools as well as home school students.  It takes many hours of preparation to create our schedule. Each year our program and schedule is subject to change in days and times. We have the HWSD Schedule up in mid-summer for the future season so that families will be aware of the commitment to the dance classes students are enrolled in for upcoming school year. * Summer Schedule for workshops and evening classes comes out in April/early May.

ATTENDANCE

HWSD is an ANNUAL School Year 10 Month Program where all classes begin in September and run the full school year. Dance is a progressive art. Class attendance is essential for technique skills to progress safely and correctly and for the class to have continuity and consistency to progress as an ensemble.  Fairness to the entire group is of utmost importance. Class is also our “rehearsal” time as we begin to prepare for performance. Please contact the studio at 978-468-2393 and leave a brief message should a student have to miss class due to illness or mandatory school/ family commitment.  Students are allowed to do “make-ups” within one month of the original absence for ILLNESS, INJURY, MANDATORY FAMILY and/or SCHOOL/or GRADED REQUIRED COMMITMENTS & SNOW DAYS in the grade level lower: or teacher approved class: or another genre (appropriate level) No “make-ups” after February break.  Please *NOTE: Other “activities” Sports, Drama, Clubs, other lessons are NOT considered mandatory commitments.  PLEASE DO NOT DOUBLE BOOK or overlap times for your student on dance class day. For fairness to all, students will not be allowed to consistently arrive late, leave early or miss class. Thank you

LATE ENROLLMENT POLICIES

Creative Movement Students can be prorated enrollment all year.

Grade K – Grade 12: There will be a registration fee of $30 for any registration after classes begin in September. If enrolling after September, Children should enroll as soon as any conflict is over. * Note Registration Permanently Closes by Jan. 12. Should a Late enrolled student in Ballet for Kindergarten thru Grade 2 need extra instruction, HWSD may require privates to catch them up to class. This is at the instructors discretion. See further for details for late enrollment requirements for older students grade 3 thru 12. Privates apply

Grade 3 – Grade 12: Students enrolling after the month September until Oct. 31 are required to do the following to be able to enroll in their grade level/appropriate classes:

  • Take three 30 minute privates subject to teacher availability or take four classes in a lower level to keep up with technique if offered

Grade 3 – Grade 12: For students enrolling after October 31 until registration closes January 12 who are NEW to HWSD or are current students adding and or changing genres are required to do the following:

  • Take a series of six 30 minute privates or four 45 minute privates subject to teacher availability while at the same time be enrolled and attend the grade/level of the ensemble class the student is entering: Privates can also be subject to teacher discretion and availability. The student may require more depending on progression of ability.
  • $30 for 1/2 hour privates: $45 for $45 minute privates: See REGISTRATION page for more info regarding semi privates
  • LATE POINTE enrollment is by audition and placement only

STUDIO RULES and REGULATIONS

HWSD is not responsible for students prior or after classes. Parents or Caregivers must be on time for pick up. Our instructors are there for the first classes of the day approx. 10/15 min prior to start of classes. Due to the high volume of students with HWSD and ARTCIE NO FOOD or DRINK is allowed in any areas: Waiting room: Hallway area: Dressing Room: Studio: HWSD will of course make exceptions should there is a health issue that requires a child eat/drink at certain times (please notify Director of HWSD). Labelled water bottles are allowed. Parents waiting may have closed containers for drinks. The trash only goes out once per week: No Diapers left in building: Students with multiple classes that need to wait in between may leave studio (with your own parental permission to eat or snack outside of HWSD). There are benches right outside and local places nearby to do so: House of Pizza, Dunkin Donuts: Honeycomb: . All changing should be done in dressing room only as the bathroom is for both HWSD and ARTCIE: Students must adhere to the Dress Code of all classes including hair and foot wear. We share our waiting room and bathroom with Artcie so please be respectful while classes are going on. NO running or use of hallway as there is a Doctor office down the hall. Students may do homework in dressing room or in chairs down by elevator. Use correct receptacles for any recycle needs. Respectful voices inside the building. Rules and Regulations are posted in ALL areas in the building

 RECITAL OBLIGATIONS and REQUIREMENTS

All students must attend DRESS REHEARSAL (see Calendar Page) as it is our also our Technical Rehearsal for lighting, sound, music, blocking, spacing, photography. Your child’s attendance at Dress Rehearsal is essential to the fairness of the entire class rehearsal. This is student’s opportunity to see the performance from the auditorium, support fellow dancers, experience other genres and levels of dance in our program. It only happens once a year and is a wonderful exciting experience. Students are counting on each other as it is their only rehearsal time on the actual stage. NOTICES will be sent by EMAIL in late April/early May regarding Recital Information: Only one parent of students in K-Gr. 2 are allowed at Dress Rehearsal: Please NO small children as it is very busy in the auditorium: Dress Rehearsal is closed to all parents of students Grade 3-12: We will have Helpers with HWSD on that day. NO Photography/Cell Phone use in the Auditorium at Dress Rehearsal or Performance. 

PAYMENTS/REFUNDS 

All Payment to HWSD are by CHECK only: made payable to The Hamilton Wenham School of Dance. No refunds are given except in cases of withdrawal from a class after three weeks from the start of the classes in September. Refunds of credit towards classes will be given in case of long term injury or illness with note of Doctor.  NOTE: HWSD reserves the right to dissolve a class if it does not meet class size criteria of a minimum of four/five students in which case a refund will be made. If class registration is too small, classes may be merged if levels are appropriate. All class payments and costume fees must be paid in full in order to receive costumes and perform in recital.  Costumes are non-returnable and non-refundable. 

ILLNESS/INJURY & LIABILITY

Please notify Director Donna J. Viau if a student has any physical and/or other limitations that may prevent them from fully participating in class.  Students must be FEVER free without meds for 24 hours in order to return to classes. A Doctor’s note is required stating the student is safe to return to class if a student is out under a doctor’s care or more or that of an injury. The Hamilton Wenham School of Dance and/or instructors are not liable for personal injury in any way, loss/damage to personal property to any students/visitors or persons on the premises of HWSD

WEATHER & Other Closing information

HWSD goes by the Hamilton-Wenham Public School system for weather.  We will be closed if HW Schools are closed due to bad weather.  If there is a school delay, dance classes WILL still be held that day.  If school is closed but the weather changes IMPROVE during the day so classes are able to be held, there will be updated messages on our machine 978-468-2393 and on our Facebook page stating classes are underway. I will try my best for Families to also receive an email stating any changeshopefully” by 2:00. Students are allowed to do a makeup for a class missed due to weather or illness by trying another genre approved by the Director or being notified by the director what classes are available in the missed genre. ALL makeups due to weather or illness must be done prior to Feb. Break. We do not close for school meetings or elections when school buildings are in use. Check Calendar Page for other dates pertaining to HWSD

PHOTOGRAPHY/VIDEOGRAPHY

Photos/Videos of student dance from Hamilton Wenham School of Dance may be used for internet, promotional/advertising purposes only ie. Facebook and Web page.  No names will be listed. Please notify HWSD Director otherwise.